SW-53743 – USA (California) – GLOBAL – SaaS Human Resources Repository System – Deadline March 10,2022

Vendor needs to provide SaaS human resources repository system
– Online Portal:
– The system must have an online portal or internal gateway to collect and share risk and loss information, access Human Resources information, Workers’ Compensation information and Safety Office information and to share information with stakeholder groups
– Online/Cloud Based Repository:
– The system must provide a “permissions” based, central repository that includes, but isn’t limited to, the storing and tracking of data, documents, emails, etc. that are associated with Human Resources, Workers’ Compensation claims and Safety Office activities
– Data Dashboards
– The system must allow the ability to display, track and analyze Key Performance Indicators (KPIs), Metrics and Data Points.
– The system must allow the ability to view a listing of open and/or overdue corrective actions
– Email Workflows/Notifications:
– The system must produce email notifications/workflows to users with appropriate permissions when necessary.
– Repository Input:
– The system must allow users to view, enter, edit, save, upload, download and print documents.
– The system must have the ability to input Information by various criteria.
– The system must have the ability to enter and assign multiple corrective action entries.
– Repository Navigation:
– The system must have the ability to easily navigate between claims or requests from a single employee within the various categories and subcategories.
– The System database navigation must return appropriate results.
– Repository Searchability:
– The system must have the ability to search the database by various criteria, category, subcategory, document type, etc. as needed.
– The system must have the ability to view records by categories and subcategories.
– The system must have the ability to search corrective actions within categories and subcategories and records
– The system must have the ability to store and view the following subcategories: Forms, Letters, Correspondence, Documents/Tasks, Other as appropriate
– Repository Output:
– The system must have the ability to download forms as PDF documents by various criteria, category, subcategory, document type, etc. as needed
– Encryption and Personal Identifiable Information (PII):
– The system must encrypt data in transit and at rest and vendor will maintain the encryption key.